Engineering in Policy is a not-for-profit group whose purpose is to provide a network for all who are interested in the role that engineers and engineering approaches can play in government and policy making. To achieve this purpose, we process information which is necessary to:
- establish or maintain membership or support
- provide or administer activities for people who are members of the organisation or have regular contact with it.
Engineering in Policy only holds and processes individuals’ personal data for the above purposes.
The personal information we collect
We collect and process the following information:
- Your email address (work or institutional)
- The sector in which you work
- The reason for your interest in Engineering in Policy
- Details of any enquiries you make
- Details of your event bookings
- Your consent to data processing
Engineering in Policy is the Controller of this data.
We regret that the Engineering in Policy network is not currently open to those under 18 years of age. By subscribing to email updates or registering for an event, you confirm that you are aged 18 or over.
How we get your personal information and why we have it
The personal information we process is provided to us directly by you when you sign up to for Engineering in Policy email updates, contact us to request information, or sign up to an event.
We use the information that you have given us in order to:
- Contact members with information, updates and opportunities relevant to the purpose of the network, including those of other relevant organisations
- Organise events such as conferences or webinars
- Understand the number of members and their interests as submitted in the sign-up form
We may share this information with third party data processors, for example for newsletter and event management.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by clicking the ‘Unsubscribe’ link in any of our e-mails, or contacting email@example.com. Your data will never be held or processed without your consent.
- Legitimate interest. The processing is necessary for the purposes of the legitimate interests pursued by Engineering in Policy in its capacity as Data Controller. In accordance with the guidance of the Information Commissioner’s Office, the legitimate interest has been assessed using a Legitimate Impact Assessment, which is available on request.
How we store your personal information
Your personal data is stored securely in the UK and/or the European Union. In addition, your data may be transferred for processing outside of the UK/EU. Any such transfers are governed by Standard Contractual Clauses. You agree to this processing when you subscribe to our email updates or register for an event.
You may unsubscribe from our email updates at any time. In addition, you may inform us that you wish for your data to be deleted by e-mailing firstname.lastname@example.org. After no more than five years, we will seek your continued permission to hold your data. If we do not receive this, then we will delete any data we hold about you.
At any time, you may ask us for a copy of the data we hold about you. You may also ask us to update or correct any information. To make such a request, please e-mail email@example.com.
In addition, posts on this website may contain embedded content from third-party sites. These sites may track your interaction with embedded content using cookies or other third-party tracking.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at firstname.lastname@example.org if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at email@example.com.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk